Surgical Scheduling Workflow for Ophthalmology Practices

Surgical procedures are a vital part of many ophthalmology practices—from cataract extraction and glaucoma filtration to retinal repair and oculoplastic surgery. But managing the surgical process can be time-consuming and error-prone without the right tools. Ophthalmology-Cloud’s Surgical Workflow Module turns a complex process into a streamlined, trackable series of steps. Our Surgical Workflow Queue keeps your team on the same page—from referral to recovery.

Preoperative

Manage everything leading up to the procedure date, including:

  • Preauthorizations and insurance verification
  • Pre-op testing (e.g., A-scan, lab work)
  • Medical clearance and surgical consults
  • Surgical scheduling and coordination with ASC or OR
  • Informed consent upload and documentation
  • Patient instructions and education packets

Peri-operative

Supports the procedure date and immediate follow-up:

  • Procedure details entered directly into the EHR
  • Claims generated automatically with CPT and modifiers
  • Global period tracking begins with bundled care prompts
  • Documentation linked to operative note and encounter

Postoperative

Capture follow-up visits and compliance documentation:

  • Post-op visits automatically linked to surgical record
  • Alerts for end-of-global-period billing
  • Prompts for billable visits beyond bundled services

Completed

Track outcomes and prepare for downstream care:

  • Long-term follow-up or future interventions tracked
  • Rescheduled or canceled procedures clearly documented
  • Full audit trail of surgical events and billing milestones

Informed Consent Documentation

Before any ophthalmic procedure—such as cataract surgery, trabeculectomy, intravitreal injection, or blepharoplasty—Ophthalmology-Cloud ensures informed consent is securely documented and stored. System prompts guide staff to upload signed consent forms at the appropriate time, so nothing is missed and documentation remains complete.

Faster, More Accurate Payments

Our system is designed for speed and accuracy in surgical billing. Preauthorized CPT codes are automatically queued, modifiers are suggested based on encounter type, and global periods are tracked behind the scenes. The platform flags when unrelated post-op services may be billed separately—helping you avoid revenue loss and submit cleaner claims the first time.

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